OBSERVER CORPS REPORT
AGENCY: Madison County Fiscal Court
DATE: October 27, 2009
REPORTER: Howard Bowden
Convened 9:33 a.m. at Madison County Fiscal Courtroom. All Present.
Minutes were approved.
Treasurer’s Report: Given at the first meeting of the month
Order of Business:
1. EMS Update - Jimmy Cornelison. This update is a result of Dr Tudor’s request that all taxing districts report to the Fiscal Court, at least annually, as to how their share of the tax monies are used. The EMS mission, to provide the best prehospital care, is met by 60 employees, 38 of whom are full time and an annual budget of $4.6M. A majority of the recruiting is done through a pool of EKU, Emergency Medical Care graduates. EMS has made 11,670 emergency runs to date. In the future they will be able to provide facilities for student interns, through a property trade made with EKU.
2. Appointments - Board of Adjustments - Jimmy Rogers and May Kirby reappointed.
3. Appointments - Airport Board - Clifford Kirby reappointed.
4. Appointments - Madison County Board of Health - Dr. Tudor reappointed.
5. Battlefield Golf Cart Agreement - Four utility golf carts which were left off the original lease were added.
6. White Hall Park Agreement - Permission to enter into a $40K agreement with the Department for Local Government was granted to the Judge Executive, for the purchase of playground equipment and to pave the parking lot at White Hall Shrine. The possibility of limiting fishing at the lake to 16 year olds and under was discussed.
7. CSEPP Open Bids - The County Attorney opened the sealed bids in front of the Fiscal Court. The bids were to remodel the old 911 space which will be used to increase the size of the present CSEPP operations room. The Department of the Army (FEMA) will fund the $6K project.
8. Executive Session - The court went into session to discuss litigation concerning a circuit court ruling that firefighters incentive pay for training should include overtime pay. The County along with other counties will enter a suit appealing the ruling.
9. Judge’s Report - The judge and magistrates toured the Depot and were impressed by the progress of the weapons destruction project. There are 1,300 employees working there with an average yearly salary of $45K. The Feds have allocated $245M in project funds for 2010.
A State project, to move waste runoff from the wells at the old landfill at Box Angle along 4mile Road to the Richmond Regional Sewer System, required the County to step in. The path of the sewer line was being run to accommodate the State and not the citizens along the route. The Judge and Magistrate Botner met with state officials and got the situation corrected.
10. Comments from Department Heads - CSEPP will be conducting a disaster exercise on 10/28 and a recovery exercise on 10/29. There will be over 30 critiquers. Solid Waste Coordinator stated that the County is scheduled to receive $83K next year for litter pick up. Comments were made concerning the apparent lack of responsibility of some citizens to not litter our community.
11. Comments from Magistrates - Dr. Tudor has asked the Health Department if they had funds that could be used to help pay for the dead livestock removal program. They replied that they weren’t sure if the law would allow them to use funds for that. He then wrote to the State Attorney General in December 2008 requesting clarification. He has not heard anything to date. Master Barger and Botner praised the Depot tour and the fine work that the Solid Waste Coordinator is doing. Magistrate Coombs was glad to be here.
12. Comments from the Audience- None
13. Pay Claims and Approve Transfers
Adjournment: 10:30 a.m.
Thursday, October 29, 2009
Wednesday, September 23, 2009
Court says 30 minutes of barking equals 'nuisance'
OBSERVER CORPS REPORT
AGENCY: Madison County Fiscal Court
DATE: September 22, 2009
REPORTER: Howard Bowden
Convened 9:34 a.m. at Madison County Courtroom. All Present.
Minutes were approved.
Treasurer’s Report: The fund balance on 07/31/09 was $6,042,028.09.This included the original budget plus surplus from prior year and amendments. On 09/22/09 it is $6,014,728.51. The total receipts received since July for all funds is $11,471,880.46, which is 20.6 percent of the original budget. The total appropriations since July are $5,457,151.95 which is 9.8 percent of the original budget. From July to September, we are 16.6 percent through the budget year.
Order of Business:
1. 2nd Reading Ordinance 09-08 KADD Financial Agreements: Fifth Third Bank has opted out of holding any financial paper for the County. This agreement is to renew with a new financial institution at no additional cost to the County.
2. 2nd Reading Ordinance 09-07 Budget Amendment - Battle of Richmond - Tea Grant: accept $440K to be used for interior of Pleasant View House, split rail fencing and six cannon. The County’s match is $110K.
3. Pay Resolution- Northern Madison County Sewer District for the last draw for $12,849 on the Executive Park Sewer Project.
4. Proposed Amendment - Ordinance 01-04 decreases the time a dog barks consistently from one hour to 30 minutes to be declared a nuisance.
5. Proposed Amendment - Madison County Subdivision Regulation - adds the definition “Public Street or Roadway - Any street or roadway that is maintained by the County, City, or State Road department using public funds”.
6.Resolution 09-07 Kentucky Economic Development - County to provide a letter of support for Sherman Williams application to increase the size of their facility. Will provide 20 to 30 new jobs.
7. Road Department #2 Agreement - The County is leasing a presently unused office space for $150/month.
8. Judge’s Report - The County magazine will be out September 30; Barnes Mill Road is still being held up by utility company’s failure to move lines; Whitehall Shrine- 1.3 miles of walking/biking trail is completed; tax bills will be mailed out end of September.
9. Comments from Department Heads - None
10. Comments from Magistrates -Dr Tudor encouraged people to contribute to Hope's Wings noting the apparent increase of abuse during financially difficult times. Mr. Botner reported that the paving of College Hill Road and boat ramp have been completed. Mr. Coombs proposed paying the copay for County employees flu shots and the possibility of free shots.
11. Comments from the Audience- None
12. Pay Claims and Approve Transfers
Adjournment: 10 a.m.
AGENCY: Madison County Fiscal Court
DATE: September 22, 2009
REPORTER: Howard Bowden
Convened 9:34 a.m. at Madison County Courtroom. All Present.
Minutes were approved.
Treasurer’s Report: The fund balance on 07/31/09 was $6,042,028.09.This included the original budget plus surplus from prior year and amendments. On 09/22/09 it is $6,014,728.51. The total receipts received since July for all funds is $11,471,880.46, which is 20.6 percent of the original budget. The total appropriations since July are $5,457,151.95 which is 9.8 percent of the original budget. From July to September, we are 16.6 percent through the budget year.
Order of Business:
1. 2nd Reading Ordinance 09-08 KADD Financial Agreements: Fifth Third Bank has opted out of holding any financial paper for the County. This agreement is to renew with a new financial institution at no additional cost to the County.
2. 2nd Reading Ordinance 09-07 Budget Amendment - Battle of Richmond - Tea Grant: accept $440K to be used for interior of Pleasant View House, split rail fencing and six cannon. The County’s match is $110K.
3. Pay Resolution- Northern Madison County Sewer District for the last draw for $12,849 on the Executive Park Sewer Project.
4. Proposed Amendment - Ordinance 01-04 decreases the time a dog barks consistently from one hour to 30 minutes to be declared a nuisance.
5. Proposed Amendment - Madison County Subdivision Regulation - adds the definition “Public Street or Roadway - Any street or roadway that is maintained by the County, City, or State Road department using public funds”.
6.Resolution 09-07 Kentucky Economic Development - County to provide a letter of support for Sherman Williams application to increase the size of their facility. Will provide 20 to 30 new jobs.
7. Road Department #2 Agreement - The County is leasing a presently unused office space for $150/month.
8. Judge’s Report - The County magazine will be out September 30; Barnes Mill Road is still being held up by utility company’s failure to move lines; Whitehall Shrine- 1.3 miles of walking/biking trail is completed; tax bills will be mailed out end of September.
9. Comments from Department Heads - None
10. Comments from Magistrates -Dr Tudor encouraged people to contribute to Hope's Wings noting the apparent increase of abuse during financially difficult times. Mr. Botner reported that the paving of College Hill Road and boat ramp have been completed. Mr. Coombs proposed paying the copay for County employees flu shots and the possibility of free shots.
11. Comments from the Audience- None
12. Pay Claims and Approve Transfers
Adjournment: 10 a.m.
Wednesday, September 9, 2009
Court honors Madison County's drug fight
OBSERVER CORPS REPORT
AGENCY: Madison County Fiscal Court
DATE: September 8, 2009
REPORTER: Howard Bowden
Convened 9:47 a.m. at Berea Police & Municipal Building. All Present.
Minutes were approved.
Treasurer’s Report: Due to the holiday report will be given at the Sept. 22 meeting.
Order of Business:
1. Madison County Youth in Action Team: Jennifer Webb and members of her team presented awards to Detectives Bruce King and Richard Johnson for their outstanding work in the “Reach In Teach In”, which provides education in drug prevention to students. Deputy Joey Borbeck received his award for work with the “Ticker Sticker” program, which places warnings on cases of alcohol in liquor stores. To round out the awards, Sheriff O’Donnell was praised for his involvement and support in the entire program. A representative from Kentucky MADD praised Madison County for their true involvement in these preventative programs, not just lip service.
2. Battle of Richmond: Phillip Seyfrit reported that 3,000 folks from throughout Kentucky and 15 other states attended the reenactment of the Battle.
3. KADD Financial Agreements: Fifth Third Bank has opted out of holding any financial paper for the County. This agreement is to renew with a new financial institution at no additional cost to the County.
4. Wilgreen Lake Agreement: The Fish and Wildlife Service has been monitoring the lake for years with no formal agreement. This will enable them to formally monitor and make recommendations to the Fiscal Court, who makes the final decisions.
5.Set Date for Trick or Treat as Saturday, Oct. 31, 6-8 p.m.
6. Land Use Change Request - Gene Smith Heirs - 2702 Lancaster Road from R-7 Agricultural to RC-3 Neighborhood Commercial for 2.5 acres was denied.
7. Accept Tax Rates: Berea Community School
8. Ordinance 09-07 Budget Amendment - Battle of Richmond - Tea Grant: accept $440K to be used for interior of Pleasant View House, split rail fencing and 6 cannon. When the entire Battle of Richmond is complete it will be $6.5M investment. Presently the Park receives 40 visitors/week.
9. Judge’s Report: The Judge reminded the audience about the Hazardous Household Waste disposal Program scheduled for Sept. 12
10. Comments from Department Heads:
CSEPP: The 2010 calendar bid from Thoroughbred Printing was accepted. Nine emergency Towers have been constructed and are in the process of being equipped with communication gear.
11. Comments from Magistrates: Dr. Tudor recommended that the County road information be put on CD and the original paper documents be stored in a fireproof safe. Magistrate Barger praised all aspects of the Battle Reenactment. Magistrate Combs encouraged all to attend the September program of the LWVBMC “Long-Term Trends & Public Policy: Are we prepared for the future?
12. Comments from Audience: Howard Bowden embellished the comment on LWVBMC program giving date, time, and location.
Adjourned: 10:31 a.m.
AGENCY: Madison County Fiscal Court
DATE: September 8, 2009
REPORTER: Howard Bowden
Convened 9:47 a.m. at Berea Police & Municipal Building. All Present.
Minutes were approved.
Treasurer’s Report: Due to the holiday report will be given at the Sept. 22 meeting.
Order of Business:
1. Madison County Youth in Action Team: Jennifer Webb and members of her team presented awards to Detectives Bruce King and Richard Johnson for their outstanding work in the “Reach In Teach In”, which provides education in drug prevention to students. Deputy Joey Borbeck received his award for work with the “Ticker Sticker” program, which places warnings on cases of alcohol in liquor stores. To round out the awards, Sheriff O’Donnell was praised for his involvement and support in the entire program. A representative from Kentucky MADD praised Madison County for their true involvement in these preventative programs, not just lip service.
2. Battle of Richmond: Phillip Seyfrit reported that 3,000 folks from throughout Kentucky and 15 other states attended the reenactment of the Battle.
3. KADD Financial Agreements: Fifth Third Bank has opted out of holding any financial paper for the County. This agreement is to renew with a new financial institution at no additional cost to the County.
4. Wilgreen Lake Agreement: The Fish and Wildlife Service has been monitoring the lake for years with no formal agreement. This will enable them to formally monitor and make recommendations to the Fiscal Court, who makes the final decisions.
5.Set Date for Trick or Treat as Saturday, Oct. 31, 6-8 p.m.
6. Land Use Change Request - Gene Smith Heirs - 2702 Lancaster Road from R-7 Agricultural to RC-3 Neighborhood Commercial for 2.5 acres was denied.
7. Accept Tax Rates: Berea Community School
8. Ordinance 09-07 Budget Amendment - Battle of Richmond - Tea Grant: accept $440K to be used for interior of Pleasant View House, split rail fencing and 6 cannon. When the entire Battle of Richmond is complete it will be $6.5M investment. Presently the Park receives 40 visitors/week.
9. Judge’s Report: The Judge reminded the audience about the Hazardous Household Waste disposal Program scheduled for Sept. 12
10. Comments from Department Heads:
CSEPP: The 2010 calendar bid from Thoroughbred Printing was accepted. Nine emergency Towers have been constructed and are in the process of being equipped with communication gear.
11. Comments from Magistrates: Dr. Tudor recommended that the County road information be put on CD and the original paper documents be stored in a fireproof safe. Magistrate Barger praised all aspects of the Battle Reenactment. Magistrate Combs encouraged all to attend the September program of the LWVBMC “Long-Term Trends & Public Policy: Are we prepared for the future?
12. Comments from Audience: Howard Bowden embellished the comment on LWVBMC program giving date, time, and location.
Adjourned: 10:31 a.m.
Wednesday, August 19, 2009
County continues to lose money on Battlefield Golf Course
OBSERVER CORPS REPORT
AGENCY: Madison County Fiscal Court
DATE: August 11, 2009
REPORTER: Howard Bowden
Convened 9:31 a.m. at Courthouse in Richmond. All Present.
Minutes were approved.
Treasurer’s Report: The largest expenditure of funds in July went to paying workmen‘s comp and county employees’ insurance for the coming fiscal year. The County received 100% reimbursement for the Barnes Mill project; $162K from FEMA and State; and 100% of the ice storm debris removal has been paid.
Order of Business:
1. Proclamation- MCHS Distinguished Student: A proclamation was read by Judge Clark honoring Jacob Welch, a student at Madison Central High School for his role as President of the Kentucky Junior Classical League and editor of the organization’s national publication.
2. Bluegrass Chemical Agent Pilot Plant Briefing- Craig Williams began by giving a brief history of the weapons demilitarization project from 1991 with the opposition to incineration and the Bluegrass depot being the last scheduled for disposal, through the adoption of the 2003 alternative of Super Critical Water Oxidation. He explained the vacillation in completion dates has been due to financial shortfalls and that the $400M/year necessary for the project was not approved till 2008. As of now the project should be completed by 2021, but may be 2015 based on 2010 funding. However, public law states that it must be completed no later than 2017. Disposal of the byproduct will be accomplished at the Depot and will generate 600 jobs, Williams said. As of now there are 400 workers employed on the project.
3. Battlefield Golf Report - Golf pro Clay Hamrick reported the club now has 184 members. The Golf Club has not shown a profit since the County bought it, and this year according to the 2009-2010 budget it is projected to have estimated receipts of $475,000 and appropriations of $553,500—a shortfall of $78,500. (Editorial comment by LWV Observer Howard Bowden: Especially during these hard financial times it is hard to justify the taxpayers of the County subsidizing a voluntary, pleasurable, activity for 184 out of 81,000 citizens of the County.)
4. 2009 Taxing District Rates: Madison County Health Department- $.05/$100; Madison County 2010 Motor Vehicle & Watercraft- $.10/$100; Madison County Library- $.035/$100.
Judge’s Report: A “Walk of Fame” with interpretive signs is scheduled to be constructed in front of the courthouse honoring Madison County historical figures. Also noted that in addition to the 600 acres that presently make up the Richmond Civil War Battlefield, 400 more acres will eventually be added from the Depot.
Comments from Magistrates: Dr Tudor requested that the taxing districts report their justification for tax rates. Larry Combs thought the Library tax rate should be lower.
Comments from Audience: None
Adjournment
AGENCY: Madison County Fiscal Court
DATE: August 11, 2009
REPORTER: Howard Bowden
Convened 9:31 a.m. at Courthouse in Richmond. All Present.
Minutes were approved.
Treasurer’s Report: The largest expenditure of funds in July went to paying workmen‘s comp and county employees’ insurance for the coming fiscal year. The County received 100% reimbursement for the Barnes Mill project; $162K from FEMA and State; and 100% of the ice storm debris removal has been paid.
Order of Business:
1. Proclamation- MCHS Distinguished Student: A proclamation was read by Judge Clark honoring Jacob Welch, a student at Madison Central High School for his role as President of the Kentucky Junior Classical League and editor of the organization’s national publication.
2. Bluegrass Chemical Agent Pilot Plant Briefing- Craig Williams began by giving a brief history of the weapons demilitarization project from 1991 with the opposition to incineration and the Bluegrass depot being the last scheduled for disposal, through the adoption of the 2003 alternative of Super Critical Water Oxidation. He explained the vacillation in completion dates has been due to financial shortfalls and that the $400M/year necessary for the project was not approved till 2008. As of now the project should be completed by 2021, but may be 2015 based on 2010 funding. However, public law states that it must be completed no later than 2017. Disposal of the byproduct will be accomplished at the Depot and will generate 600 jobs, Williams said. As of now there are 400 workers employed on the project.
3. Battlefield Golf Report - Golf pro Clay Hamrick reported the club now has 184 members. The Golf Club has not shown a profit since the County bought it, and this year according to the 2009-2010 budget it is projected to have estimated receipts of $475,000 and appropriations of $553,500—a shortfall of $78,500. (Editorial comment by LWV Observer Howard Bowden: Especially during these hard financial times it is hard to justify the taxpayers of the County subsidizing a voluntary, pleasurable, activity for 184 out of 81,000 citizens of the County.)
4. 2009 Taxing District Rates: Madison County Health Department- $.05/$100; Madison County 2010 Motor Vehicle & Watercraft- $.10/$100; Madison County Library- $.035/$100.
Judge’s Report: A “Walk of Fame” with interpretive signs is scheduled to be constructed in front of the courthouse honoring Madison County historical figures. Also noted that in addition to the 600 acres that presently make up the Richmond Civil War Battlefield, 400 more acres will eventually be added from the Depot.
Comments from Magistrates: Dr Tudor requested that the taxing districts report their justification for tax rates. Larry Combs thought the Library tax rate should be lower.
Comments from Audience: None
Adjournment
Fiscal Court explores Wilderness Trail road
OBSERVER CORPS REPORT
AGENCY: Madison County Fiscal Court
DATE: July 29, 2009
REPORTER: Howard Bowden
The meeting was called to order at 9:30 a.m. with all present.
ORDER Of BUSINESS
Madison County Homemakers Happy Hands presented the Court with a quilt of barn blocks. There are 50 barns in the county displaying the quilt patterns. (To view the patterns online, go to http://ces3.ca.uky.edu/madisonquilttrail/patterns.html)
The Court approved Order #09-01 authorizing the Treasurer to use an Electronic Signature to sign payroll checks. She had been signing them by hand.
A number of actions were taken to purchase, deed, bid and rebuild a right of way along the Wilderness Trail. The Fiscal Court will act as fiscal agent in administering a $1.7 M grant. The trail will provide a means of ingress and egress for the new school complex.
Judge reported that a litigant on the cell tower construction has requested all county records. The County is going to give them all those they need concerning the law suit. The Judge congratulated Chuck Hardin, assistant county attorney, on his appointment to the bench as District Judge, replacing William Clouse who was elected circuit court judge in November.
Department Head Comments: CSEPP is upgrading emergency radios and installing new siren towers. Planning and Development has available, for those interested, comparisons of residential building and development over the past years. Home building is down about half of what it was in 2007.
Magistrates Comments: Dr. Tudor asked the question: Where are today’s heroes and who do young people have to look up to? Roger Barger commented that going green is going to be expensive initially. Harold Botner reported that the County Fair was a success.
AGENCY: Madison County Fiscal Court
DATE: July 29, 2009
REPORTER: Howard Bowden
The meeting was called to order at 9:30 a.m. with all present.
ORDER Of BUSINESS
Madison County Homemakers Happy Hands presented the Court with a quilt of barn blocks. There are 50 barns in the county displaying the quilt patterns. (To view the patterns online, go to http://ces3.ca.uky.edu/madisonquilttrail/patterns.html)
The Court approved Order #09-01 authorizing the Treasurer to use an Electronic Signature to sign payroll checks. She had been signing them by hand.
A number of actions were taken to purchase, deed, bid and rebuild a right of way along the Wilderness Trail. The Fiscal Court will act as fiscal agent in administering a $1.7 M grant. The trail will provide a means of ingress and egress for the new school complex.
Judge reported that a litigant on the cell tower construction has requested all county records. The County is going to give them all those they need concerning the law suit. The Judge congratulated Chuck Hardin, assistant county attorney, on his appointment to the bench as District Judge, replacing William Clouse who was elected circuit court judge in November.
Department Head Comments: CSEPP is upgrading emergency radios and installing new siren towers. Planning and Development has available, for those interested, comparisons of residential building and development over the past years. Home building is down about half of what it was in 2007.
Magistrates Comments: Dr. Tudor asked the question: Where are today’s heroes and who do young people have to look up to? Roger Barger commented that going green is going to be expensive initially. Harold Botner reported that the County Fair was a success.
County gets grant money to fight drugs
OBSERVER CORPS REPORT
AGENCY: Madison County Fiscal Court
DATE: July 14, 2009
REPORTER: Howard Bowden
The meeting was called to order at 9:33 a.m. with all present.
ORDER Of BUSINESS
1. Robin Moreland, director of Hope Wings — Madison County's domestic violence shelter, reported that 83 women and children have received services since the shelter opened. The facility can accommodate up to 16 persons. The average stay is 10 days, Moreland reported with one day being the shortest stay and 83 days the longest. Through its outreach/education program, the staff have had direct contact with 1,600 people, Moreland said.
2. Bids were opened to remove debris and to chip fallen trees and brush at the US 421 Cemetery. A little history on the cemetery - 5 acres were originally dedicated for the burials of whites and 7.9 acres for the burials of people of color.
3. Road Department bids for fuel, oil. and culverts were awarded to two local contractors.
4. The County attorney returned $3,320 in excess funds.
5. The Fiscal Court will act as the fiscal agent for a $150,000 drug task force grant received by the sheriff’s department, a $7,500 dead animal disposal grant received by the solid waste Department and a community development block grant of $319,000 for God’s Food Pantry.
6. Larry Todd was appointed to the Southern Madison Water Board.
Department Head Comments: Duane Curry reported that the county received a piece of property from a bank due to foreclosure and after paying $1,300 to clean it up sold it at auction for $15,500. The money was put into the solid waste budget.
Magistrates Comments: Dr Tudor reminded the Court and audience that there are going to be desperate needs facing the community as society continues to change and commented that the American male is not used to physical work. Roger Barger noted that the churches are helping to meet many of these needs.
AGENCY: Madison County Fiscal Court
DATE: July 14, 2009
REPORTER: Howard Bowden
The meeting was called to order at 9:33 a.m. with all present.
ORDER Of BUSINESS
1. Robin Moreland, director of Hope Wings — Madison County's domestic violence shelter, reported that 83 women and children have received services since the shelter opened. The facility can accommodate up to 16 persons. The average stay is 10 days, Moreland reported with one day being the shortest stay and 83 days the longest. Through its outreach/education program, the staff have had direct contact with 1,600 people, Moreland said.
2. Bids were opened to remove debris and to chip fallen trees and brush at the US 421 Cemetery. A little history on the cemetery - 5 acres were originally dedicated for the burials of whites and 7.9 acres for the burials of people of color.
3. Road Department bids for fuel, oil. and culverts were awarded to two local contractors.
4. The County attorney returned $3,320 in excess funds.
5. The Fiscal Court will act as the fiscal agent for a $150,000 drug task force grant received by the sheriff’s department, a $7,500 dead animal disposal grant received by the solid waste Department and a community development block grant of $319,000 for God’s Food Pantry.
6. Larry Todd was appointed to the Southern Madison Water Board.
Department Head Comments: Duane Curry reported that the county received a piece of property from a bank due to foreclosure and after paying $1,300 to clean it up sold it at auction for $15,500. The money was put into the solid waste budget.
Magistrates Comments: Dr Tudor reminded the Court and audience that there are going to be desperate needs facing the community as society continues to change and commented that the American male is not used to physical work. Roger Barger noted that the churches are helping to meet many of these needs.
Friday, June 19, 2009
Berea Council debates energy fees
OBSERVER CORPS REPORT
AGENCY: Berea City Council
DATE: June 16, 2009
REPORTER: Bruce Callahan
LWVBMC gets meeting packet
After attending five of the last six Berea City Council meetings as part of the LWV Observer Corps, this observer has been rewarded. City Administrator Randy Stone is providing a full information packet to the LWVBMC, available Friday afternoon in the Administrator's Office before Tuesday council meetings. This background information will make the observer's job much easier than it has been trying to keep up with council matters with only the discussion and ordinance readings during the meeting.
The real reward, however, was a dynamic work session that touched on some hot topics and a council meeting in which many major issues were brought forth, debated, and enacted. Three of the four newcomers to council made their presence known and found a forum for some of their campaign promises. Jerry Little, Ronnie Terrill, and Troy VanWinkle after having time to review Ordinance #10-09, The Annual Budget; broke from the usual atmosphere of Berea City Council.
In recent years, and even while these newcomers settled into their new roles, ordinances usually moved through committee and had two readings. The discussion was minimal and the voting both brisk and accommodating. But not on Tuesday night. The three members made a motion to cut the Annual Budget of the City of Berea by 5% while leaving intact the 2.5% pay increase for all city employees. The more experienced members of council eventually prevailed in passing the proposed budget as written after pointing out that there was no method proposed in the amendment to designate who, how, or when these cuts would be made to the $43,619,837 proposed budget. Further it was pointed out by Mayor Connelly that the personnel cost is the largest budget item at over $7 million next year. So $2.1 million in spending cuts would have to be made to the remaining operating costs.
While the budget amendment did not get much traction it did resonate with some recurring themes for these three new council members and financial realities for the City of Berea. These men campaigned on keeping City spending down, cutting property taxes, and lowering city-owned utility costs for Berea residents. These themes are fairly generic for conservative politicians in recent decades at all levels of government, but during the recent economic downturn towards recession/depression those in government are facing difficult choices as revenues drop, credit dries up, and costs escalate. As City Administrator, Randy Stone and Utilities Director, Donald Blackburn pointed out, Berea is no different. Payroll taxes are down for the year and the season. The manufacturing base is shrinking. And all energy costs are higher and will continue to climb. Which leads to the other major agenda item for the council.
Ordinance #11-09 proposed an across-the-board increase in rates and fees for electricity provided by Berea Municipal Utilities. The proposed ordinance would have raised the service fee for residential service from $9 a month to $14. Mr. Blackburn explained in the work session that this increase would allow Berea Municipal Utilities to meet the increased costs passed down from Kentucky Utilities (KU).
During the work session, resident Robert Ukeiley addressed the group to advocate for the council's previously adopted intention to raise kilowatt hour costs to encourage conservation instead of increasing user fees to meet increased cost and then later raising kwh rates in proportion to future KU rate increases. He proposed an increase across the board of 1/4 cent per kilowatt hour, which he suggested would more than meet the KU rate increase coming next month to Berea Utilities. Long-time council member Glenn Jennings, who is an energy executive, closed the work session by explaining that going for a sure thing in fee increases was the only way to manage increased costs.
Compromise on user fees, rate increase
In the council meeting that followed, the rate increase was brought to the floor for discussion and Mr. Ukeiley again put forth his request to council that they adjust hourly rates so that Berea Utilities can reward energy conservation and encourage local economic development rather than increase local money going to a German-based, multi-national corporation which owns Kentucky Utilities. Elizabeth Crowe also addressed council asking for a kwh rate increase, instead of increasing the base rate.
Council brought the matter to a vote and again, the same three council members who rocked the boat on the budget, set forth a series of proposed amendments in agreement with Mr. Ukeiley and Ms. Crowe. A lively discussion ensued and could not be squashed by Mr. Jennings or the warnings of Mayor Connelly. Council members Vi Farmer, Greg Lakes and Virgil Burnside added their parliamentary experience and ideological support to developing a compromise. They joined with Little, Terrill and VanWinkle to push through a smaller increase in residential fees of $11 a month and an immediate increase of residential KWH cost by 1/4 cent. The fourth new council member, Billy Wagers, spent most of the session agreeing with Mr. Jennings. Towards the end of the meeting he asked if someone could explain to him what was going on. Possibly he was joking.
Public Works comprehensive planning June 29
The meeting continued with committee reports. The Public Works Dept is looking to develop a comprehensive water plan and will meet June 29 at 5:15. This water plan will attempt to meet the needs of several different development projects including the Bike Path and some residential and retail concerns. It will consider rerouting some streams and will require careful attention.
A major concern in Berea is the new traffic light being added to the Berea Bypass following the fatality at the intersection with Menelaus Road. The Light installation is approved and scheduled to proceed this summer.
The mayor asked for and received board appointments for Craig Still to join the Codes Enforcement Board and reappointment of Brad Lewis to the Tourism Board.
Debate over future of Parker Seal plant
And just when we thought it was all over and it was long past time to go home, during council member comments, Ronnie Terrill made a motion. Mr. Terrill asked that the city promise to never ever, even if somebody gives it to us, to have anything to do with the Parker Seal facility. The mayor called for a voice vote on the motion and despite a loud but undifferentiated response of "yynaanyanaay!" declared the "nays" have it. Upon a roll call vote the council was deadlocked at 4 to 4 on this third and final mini-revolution in the ranks. The mayor broke the tie with a nay vote to shun all involvement with the Parker Seal facility in perpetuity. The mayor then closed the meeting.
Despite the increase in dissent during the evening everyone seemed in good humor and I for one did not need to pinch myself once during a very long evening. I did not stifle any yawns and did not see anyone else nodding or staring off into space which is extremely rare for a Berea City Council meeting. This group will bear watching.
AGENCY: Berea City Council
DATE: June 16, 2009
REPORTER: Bruce Callahan
LWVBMC gets meeting packet
After attending five of the last six Berea City Council meetings as part of the LWV Observer Corps, this observer has been rewarded. City Administrator Randy Stone is providing a full information packet to the LWVBMC, available Friday afternoon in the Administrator's Office before Tuesday council meetings. This background information will make the observer's job much easier than it has been trying to keep up with council matters with only the discussion and ordinance readings during the meeting.
The real reward, however, was a dynamic work session that touched on some hot topics and a council meeting in which many major issues were brought forth, debated, and enacted. Three of the four newcomers to council made their presence known and found a forum for some of their campaign promises. Jerry Little, Ronnie Terrill, and Troy VanWinkle after having time to review Ordinance #10-09, The Annual Budget; broke from the usual atmosphere of Berea City Council.
In recent years, and even while these newcomers settled into their new roles, ordinances usually moved through committee and had two readings. The discussion was minimal and the voting both brisk and accommodating. But not on Tuesday night. The three members made a motion to cut the Annual Budget of the City of Berea by 5% while leaving intact the 2.5% pay increase for all city employees. The more experienced members of council eventually prevailed in passing the proposed budget as written after pointing out that there was no method proposed in the amendment to designate who, how, or when these cuts would be made to the $43,619,837 proposed budget. Further it was pointed out by Mayor Connelly that the personnel cost is the largest budget item at over $7 million next year. So $2.1 million in spending cuts would have to be made to the remaining operating costs.
While the budget amendment did not get much traction it did resonate with some recurring themes for these three new council members and financial realities for the City of Berea. These men campaigned on keeping City spending down, cutting property taxes, and lowering city-owned utility costs for Berea residents. These themes are fairly generic for conservative politicians in recent decades at all levels of government, but during the recent economic downturn towards recession/depression those in government are facing difficult choices as revenues drop, credit dries up, and costs escalate. As City Administrator, Randy Stone and Utilities Director, Donald Blackburn pointed out, Berea is no different. Payroll taxes are down for the year and the season. The manufacturing base is shrinking. And all energy costs are higher and will continue to climb. Which leads to the other major agenda item for the council.
Ordinance #11-09 proposed an across-the-board increase in rates and fees for electricity provided by Berea Municipal Utilities. The proposed ordinance would have raised the service fee for residential service from $9 a month to $14. Mr. Blackburn explained in the work session that this increase would allow Berea Municipal Utilities to meet the increased costs passed down from Kentucky Utilities (KU).
During the work session, resident Robert Ukeiley addressed the group to advocate for the council's previously adopted intention to raise kilowatt hour costs to encourage conservation instead of increasing user fees to meet increased cost and then later raising kwh rates in proportion to future KU rate increases. He proposed an increase across the board of 1/4 cent per kilowatt hour, which he suggested would more than meet the KU rate increase coming next month to Berea Utilities. Long-time council member Glenn Jennings, who is an energy executive, closed the work session by explaining that going for a sure thing in fee increases was the only way to manage increased costs.
Compromise on user fees, rate increase
In the council meeting that followed, the rate increase was brought to the floor for discussion and Mr. Ukeiley again put forth his request to council that they adjust hourly rates so that Berea Utilities can reward energy conservation and encourage local economic development rather than increase local money going to a German-based, multi-national corporation which owns Kentucky Utilities. Elizabeth Crowe also addressed council asking for a kwh rate increase, instead of increasing the base rate.
Council brought the matter to a vote and again, the same three council members who rocked the boat on the budget, set forth a series of proposed amendments in agreement with Mr. Ukeiley and Ms. Crowe. A lively discussion ensued and could not be squashed by Mr. Jennings or the warnings of Mayor Connelly. Council members Vi Farmer, Greg Lakes and Virgil Burnside added their parliamentary experience and ideological support to developing a compromise. They joined with Little, Terrill and VanWinkle to push through a smaller increase in residential fees of $11 a month and an immediate increase of residential KWH cost by 1/4 cent. The fourth new council member, Billy Wagers, spent most of the session agreeing with Mr. Jennings. Towards the end of the meeting he asked if someone could explain to him what was going on. Possibly he was joking.
Public Works comprehensive planning June 29
The meeting continued with committee reports. The Public Works Dept is looking to develop a comprehensive water plan and will meet June 29 at 5:15. This water plan will attempt to meet the needs of several different development projects including the Bike Path and some residential and retail concerns. It will consider rerouting some streams and will require careful attention.
A major concern in Berea is the new traffic light being added to the Berea Bypass following the fatality at the intersection with Menelaus Road. The Light installation is approved and scheduled to proceed this summer.
The mayor asked for and received board appointments for Craig Still to join the Codes Enforcement Board and reappointment of Brad Lewis to the Tourism Board.
Debate over future of Parker Seal plant
And just when we thought it was all over and it was long past time to go home, during council member comments, Ronnie Terrill made a motion. Mr. Terrill asked that the city promise to never ever, even if somebody gives it to us, to have anything to do with the Parker Seal facility. The mayor called for a voice vote on the motion and despite a loud but undifferentiated response of "yynaanyanaay!" declared the "nays" have it. Upon a roll call vote the council was deadlocked at 4 to 4 on this third and final mini-revolution in the ranks. The mayor broke the tie with a nay vote to shun all involvement with the Parker Seal facility in perpetuity. The mayor then closed the meeting.
Despite the increase in dissent during the evening everyone seemed in good humor and I for one did not need to pinch myself once during a very long evening. I did not stifle any yawns and did not see anyone else nodding or staring off into space which is extremely rare for a Berea City Council meeting. This group will bear watching.
Friday, May 1, 2009
County property assessments going up
OBSERVER CORPS REPORT
AGENCY: Madison County Fiscal Court
DATE: April 28, 2009
REPORTER: Howard Bowden
Convened 9:40 a.m. at the Courthouse in Richmond. All Present.
Minutes were approved.
Treasurer’s Report: This report is now scheduled to be given by the treasurer at the first meeting of the month.
Order of Business:
1. Proclamation-Mock Trial Team: A proclamation was read by Judge Clark honoring Josh Barrett, Cassie Anderson, and Ryan McBride, students at Madison Central High School, for winning the state mock trial championship. The students and their advisor, Vicki Rollins, will be representing Kentucky at the national competition in Atlanta.
2. Ombudsman of the Bluegrass: Dennis McWilliams gave a report on the ombudsman’s mission to provide support, in the form of visiting, running errands and ensuring the rights of the 544 residents in the long term care facilities within the county. He stated that 60 percent of the these folks have no regular visitors. The organization has19 active members and they receive $5K funding from the Fiscal Court.
3. Resolution-Re-assign Bonds: The bonds for the jail restructuring have been reassigned to another holder with no increase in interest.
4. Madison County PVA: Billy Ackerman stated that reassessment notices have gone out. Due to the time lag since the last assessment, 5 to 15 years in some cases, there will be a jump in property values. The purpose is to equalize property values throughout the county. Property owners will have an opportunity to question, substantiate and appeal the new assessments from May 4 to May 18.
5. Resolution: Senate Bill 46: Approved. Deals with incentive/overtime pay for police and fire personnel undergoing training.
6. E-911 Board Appointment: Dr. Paula Maionchi was reappointed to the board.
7. Animal Control Officer: Given permission to hire another officer.
8. 2nd Reading Ordinance 09-02 Property Maintenance Code Enforcement: Tabled so that interested parties could get a chance to study it.
9. Kentucky Transportation Cabinet- County Road Aid Contract, Resolution and County Urban Area Contract: Approved to enter contract to receive state funds for repair roads.
10. Pay Resolution- NMCSD Executive Park: Monthly expenditure of $17K for sewer complex bills.
11. Present Magistrates with Budget: Judge Clark presented the Magistrates with a copy of the preliminary budget for their perusal. He will be meeting with them individually to discuss it in detail.
12. Judge’s Report: Upcoming events were announced.
13. Comments from Department Heads:
Transportation announced that clean-up from ice storm is complete and in-house dump site will be closed April 30.
Parks: Philip Seyfirt, Parks Director, reported that the Richmond Civil War Battlefield was featured on the cover of Blue and Gray Magazine, 80 volunteers worked on clean-up for Park Days, and Living History Days are scheduled for May21 and 22. He also noted that 10 years ago historical sites were on an endangered list because of development, but due to citizen interest, better control of development and adequate funding they have been removed.
14. Comments from Magistrates: Larry Combs recommended installing cameras to view “hot spots” (areas where people dump materials) within the county to try to catch perpetrators.
!5. Comments from Audience: None
Adjourned: 10:31 a.m.
AGENCY: Madison County Fiscal Court
DATE: April 28, 2009
REPORTER: Howard Bowden
Convened 9:40 a.m. at the Courthouse in Richmond. All Present.
Minutes were approved.
Treasurer’s Report: This report is now scheduled to be given by the treasurer at the first meeting of the month.
Order of Business:
1. Proclamation-Mock Trial Team: A proclamation was read by Judge Clark honoring Josh Barrett, Cassie Anderson, and Ryan McBride, students at Madison Central High School, for winning the state mock trial championship. The students and their advisor, Vicki Rollins, will be representing Kentucky at the national competition in Atlanta.
2. Ombudsman of the Bluegrass: Dennis McWilliams gave a report on the ombudsman’s mission to provide support, in the form of visiting, running errands and ensuring the rights of the 544 residents in the long term care facilities within the county. He stated that 60 percent of the these folks have no regular visitors. The organization has19 active members and they receive $5K funding from the Fiscal Court.
3. Resolution-Re-assign Bonds: The bonds for the jail restructuring have been reassigned to another holder with no increase in interest.
4. Madison County PVA: Billy Ackerman stated that reassessment notices have gone out. Due to the time lag since the last assessment, 5 to 15 years in some cases, there will be a jump in property values. The purpose is to equalize property values throughout the county. Property owners will have an opportunity to question, substantiate and appeal the new assessments from May 4 to May 18.
5. Resolution: Senate Bill 46: Approved. Deals with incentive/overtime pay for police and fire personnel undergoing training.
6. E-911 Board Appointment: Dr. Paula Maionchi was reappointed to the board.
7. Animal Control Officer: Given permission to hire another officer.
8. 2nd Reading Ordinance 09-02 Property Maintenance Code Enforcement: Tabled so that interested parties could get a chance to study it.
9. Kentucky Transportation Cabinet- County Road Aid Contract, Resolution and County Urban Area Contract: Approved to enter contract to receive state funds for repair roads.
10. Pay Resolution- NMCSD Executive Park: Monthly expenditure of $17K for sewer complex bills.
11. Present Magistrates with Budget: Judge Clark presented the Magistrates with a copy of the preliminary budget for their perusal. He will be meeting with them individually to discuss it in detail.
12. Judge’s Report: Upcoming events were announced.
13. Comments from Department Heads:
Transportation announced that clean-up from ice storm is complete and in-house dump site will be closed April 30.
Parks: Philip Seyfirt, Parks Director, reported that the Richmond Civil War Battlefield was featured on the cover of Blue and Gray Magazine, 80 volunteers worked on clean-up for Park Days, and Living History Days are scheduled for May21 and 22. He also noted that 10 years ago historical sites were on an endangered list because of development, but due to citizen interest, better control of development and adequate funding they have been removed.
14. Comments from Magistrates: Larry Combs recommended installing cameras to view “hot spots” (areas where people dump materials) within the county to try to catch perpetrators.
!5. Comments from Audience: None
Adjourned: 10:31 a.m.
City accepts donations for skateboard park
OBSERVER CORPS REPORT
AGENCY: Berea City Council
DATE: April 25, 2009
REPORTER: Bruce Callahan
Meeting called to order at 6:30 p.m. with Council Members Greg Lakes, Billy Wagers, Glenn Jennings, Vi Farmer, Jerry Little, Ronnie Terrill, and Virgil Burnside present. Troy VanWinkle called from Las Vegas to report that he would not return to Berea in time to attend the council meeting.
Mayor Steve Connelly and City Administrator Randy Stone were also present.
Mayor Connelly recognized Gina Chamberlin who spoke briefly to the council to introduce Madison County Home Energy Improvement Program. This non-profit agency’s purpose is to provide loans and funding for low-income homeowners to improve energy efficiency and upgrade systems. Chamberlin gave each council member some literature and closed her presentation with the assurance that the program is not attempting to compete with any existing government or non-government agencies but hopes to work in concert with local groups to improve the quality of life for all citizens of Madison County.
The second visitor recognized by Mayor Connelly was Imogene Hogg-Hartman, who orchestrated a series of donations to help with construction of the Berea Skateboard Park. Contributors included a majority of council members, the Board of the defunct Berea Boys and Girls Club and Hogg-Hartman herself. The total contribution, $12,050, was presented to Parks Director Maggy Kriebel, who happily accepted the donation on behalf of the city of Berea. Mayor Connelly asked Hogg-Hartman if this donation was meant to off some of the $50, 000 budgeted for the park or if in fact it was meant to augment those funds? Hogg-Hartmann made it clear that it was to be in addition to budgeted funds. “We want the nicey-nicey not the skimpy-wimpy!” she replied.
The council then approved the minutes from the April 7 meeting without amendment.
In Old Business, a 15-mph limit was approved for the new Short Street configuration including the terminus traffic circle. Mr. Jennings pointed out that a limit was hardly necessary as congestion and parking on the street and circle made zero miles per hour the effective speed limit.
The other traffic ordinance passed was to make Newport and Quincy Court No Parking Zones. These streets are part of the Creekside Housing Development.
In New Business, council passed an ordinance amending the City Budget for fiscal 2008-09. This observer did not have a copy of the budget while the ordinance was reviewed by Mayor Connelly and was unable to follow the changes. The adjustments were described in a story Tanya Stewart of the Berea Citizen as follows: The first reading of the 2008-09 fiscal year amended budget was read, with a beginning fund balance of $8.7 million and an ending fund balance of $3.1 million. The amended budget shows an increase in revenues of $137,609 and an increase in expenditures of $278,583.
After unanimously approving the amendment, the Council turned to approving three licensing agreements for a farm area within the Industrial Zone owned by the city. The licenses for use of this farm property are renewed annually and allow the land to be used rather than to sit idle. And this discourages possible vandalism or criminal use of the property. Thomas Willis was approved to continue raising tobacco on 20 acres. Mr. Hendricks was approved to continue to cut hay off his portion. At this point the Mayor stopped the discussion and broached an ethical question that he had apparently researched well and he laid it out clearly for the Council.
The problem: Councilman Terrill is the third person requesting licensure to use this property. Mr. Terrill exited the session while the issue was reviewed and voted upon.
Despite the apparent conflict of interest, the license agreement fell clearly within acceptable established parameters for two reasons: Mr. Terrill’s license agreement and use of this property predates the city buying the property and predates his candidacy and election to Council. The Mayor further explained that the City’s Water Treatment Facility is adjacent to this property and with the permission of Mr. Terrill it removes sludge from its lagoons and spreads it on the property. The process is certified by the state. This arrangement is beneficial to the citizens of Berea because it alleviates the cost of trucking the material a great distance to another site, it was explained.
The council approved continuation of the licensure agreement and Mr. Terrill rejoined the session.
Committee reports followed with a few highlights. The pool is prepared to open Memorial Day weekend. The city will be hiring a police sergeant and an officer. The Human Resources committee approved the updated Fire and Police Policy and Procedures.
Public works is working to repair winter street damage and water control issues. The Welcome Center has started the trolley service from Old Town to College Square to the Artisan Center and back, and asks that anyone who wants volunteer to ride the trolley as Berea Tourist Ambassador please stop by the Welcome Center.
The City Administrator’s report addressed the problem of safety at the Menelaus Road and By-Pass intersection. The state will not allow a light there but the city and county are continuing to study the situation and will address it with a combination of safety measures on Menelaus.
Mr. Stone also reports that the Prospect Street Project remains on track and that the E-Waste recycling went extremely well. There was a good turn out and 27 pallets loads of TV’s, computers, batteries, florescent lights, etc. were dropped off and will be removed by Creative Recycling. One unauthorized deer attended the event and ran around inside the city services building without a pass or an appointment. The deer did eventually find a way out after adding some special excitement to the City’s recycling program.
Just prior to closing the session, Councilman Terrill asked that the mayor arrange for the Utility Advisory Board to include the council with its planning and development. Mr. Terrill was redirected to the Chairman of the Utility Advisory Board, Mr. Steve Boyce to place agenda items before that board as a concerned citizen. And then the meeting was adjourned
AGENCY: Berea City Council
DATE: April 25, 2009
REPORTER: Bruce Callahan
Meeting called to order at 6:30 p.m. with Council Members Greg Lakes, Billy Wagers, Glenn Jennings, Vi Farmer, Jerry Little, Ronnie Terrill, and Virgil Burnside present. Troy VanWinkle called from Las Vegas to report that he would not return to Berea in time to attend the council meeting.
Mayor Steve Connelly and City Administrator Randy Stone were also present.
Mayor Connelly recognized Gina Chamberlin who spoke briefly to the council to introduce Madison County Home Energy Improvement Program. This non-profit agency’s purpose is to provide loans and funding for low-income homeowners to improve energy efficiency and upgrade systems. Chamberlin gave each council member some literature and closed her presentation with the assurance that the program is not attempting to compete with any existing government or non-government agencies but hopes to work in concert with local groups to improve the quality of life for all citizens of Madison County.
The second visitor recognized by Mayor Connelly was Imogene Hogg-Hartman, who orchestrated a series of donations to help with construction of the Berea Skateboard Park. Contributors included a majority of council members, the Board of the defunct Berea Boys and Girls Club and Hogg-Hartman herself. The total contribution, $12,050, was presented to Parks Director Maggy Kriebel, who happily accepted the donation on behalf of the city of Berea. Mayor Connelly asked Hogg-Hartman if this donation was meant to off some of the $50, 000 budgeted for the park or if in fact it was meant to augment those funds? Hogg-Hartmann made it clear that it was to be in addition to budgeted funds. “We want the nicey-nicey not the skimpy-wimpy!” she replied.
The council then approved the minutes from the April 7 meeting without amendment.
In Old Business, a 15-mph limit was approved for the new Short Street configuration including the terminus traffic circle. Mr. Jennings pointed out that a limit was hardly necessary as congestion and parking on the street and circle made zero miles per hour the effective speed limit.
The other traffic ordinance passed was to make Newport and Quincy Court No Parking Zones. These streets are part of the Creekside Housing Development.
In New Business, council passed an ordinance amending the City Budget for fiscal 2008-09. This observer did not have a copy of the budget while the ordinance was reviewed by Mayor Connelly and was unable to follow the changes. The adjustments were described in a story Tanya Stewart of the Berea Citizen as follows: The first reading of the 2008-09 fiscal year amended budget was read, with a beginning fund balance of $8.7 million and an ending fund balance of $3.1 million. The amended budget shows an increase in revenues of $137,609 and an increase in expenditures of $278,583.
After unanimously approving the amendment, the Council turned to approving three licensing agreements for a farm area within the Industrial Zone owned by the city. The licenses for use of this farm property are renewed annually and allow the land to be used rather than to sit idle. And this discourages possible vandalism or criminal use of the property. Thomas Willis was approved to continue raising tobacco on 20 acres. Mr. Hendricks was approved to continue to cut hay off his portion. At this point the Mayor stopped the discussion and broached an ethical question that he had apparently researched well and he laid it out clearly for the Council.
The problem: Councilman Terrill is the third person requesting licensure to use this property. Mr. Terrill exited the session while the issue was reviewed and voted upon.
Despite the apparent conflict of interest, the license agreement fell clearly within acceptable established parameters for two reasons: Mr. Terrill’s license agreement and use of this property predates the city buying the property and predates his candidacy and election to Council. The Mayor further explained that the City’s Water Treatment Facility is adjacent to this property and with the permission of Mr. Terrill it removes sludge from its lagoons and spreads it on the property. The process is certified by the state. This arrangement is beneficial to the citizens of Berea because it alleviates the cost of trucking the material a great distance to another site, it was explained.
The council approved continuation of the licensure agreement and Mr. Terrill rejoined the session.
Committee reports followed with a few highlights. The pool is prepared to open Memorial Day weekend. The city will be hiring a police sergeant and an officer. The Human Resources committee approved the updated Fire and Police Policy and Procedures.
Public works is working to repair winter street damage and water control issues. The Welcome Center has started the trolley service from Old Town to College Square to the Artisan Center and back, and asks that anyone who wants volunteer to ride the trolley as Berea Tourist Ambassador please stop by the Welcome Center.
The City Administrator’s report addressed the problem of safety at the Menelaus Road and By-Pass intersection. The state will not allow a light there but the city and county are continuing to study the situation and will address it with a combination of safety measures on Menelaus.
Mr. Stone also reports that the Prospect Street Project remains on track and that the E-Waste recycling went extremely well. There was a good turn out and 27 pallets loads of TV’s, computers, batteries, florescent lights, etc. were dropped off and will be removed by Creative Recycling. One unauthorized deer attended the event and ran around inside the city services building without a pass or an appointment. The deer did eventually find a way out after adding some special excitement to the City’s recycling program.
Just prior to closing the session, Councilman Terrill asked that the mayor arrange for the Utility Advisory Board to include the council with its planning and development. Mr. Terrill was redirected to the Chairman of the Utility Advisory Board, Mr. Steve Boyce to place agenda items before that board as a concerned citizen. And then the meeting was adjourned
Saturday, April 18, 2009
County gets funds for ice storm costs
OBSERVER CORPS REPORT
AGENCY: Madison County Fiscal Court
DATE: April 14, 2009
REPORTER: Howard Bowden
Convened 9:34 AM at Courthouse in Richmond. Magistrate Combs absent.
Minutes were approved.
Treasurer’s Report: The County is three quarters through the fiscal year and the budgeted expenditures are about 70 percent with about $7 ½ M remaining. Application for FEMA funds to cover expenses incurred from the ice storm has been submitted. FEMA covers 75 percent; State 12 percent; and County 13 percent. There is a question as to whether the State will have the funds to pay its share.
Order of Business
1. Bids-E911 Communications: A bid for the relocation of the E-911 Communications to the new building was approved at a cost of $51K. The move is scheduled for completion on July 4 of this year.
2. Proclamation- Alcohol Awareness: Jennifer Webb stated that one third of alcohol fatalities occur in April, May and June prompting kick-offs for Prom and Alcohol Awareness.
3. Proclamation- SaraCare Week: Eddie and Norma Kennedy received a copy of the proclamation and gave a briefing on the SaraCare program. Sara, the Kennedy’s daughter, passed away four years ago from childhood cancer. They realized the need for daily life support for families in similar situations and started a fund. The money they receive from the fund drive provides prescription plans, phone cards, meal plans, gas, motel, gift cards for these families. In addition, two $1,000 scholarships are awarded to seniors in two area high schools.
4. Fiscal Court Alcohol & Drug Prevention-Update: Barbara Bentley from ASAP and Dr. Tudor reported on how the $20K which ASAP received from the Fiscal Court was used for drug prevention posters, message boards, banners, pamphlets, and multi-media presentations in the schools.
5. Proclamation- 2010 Census: The County has formed a partnership with the Census Bureau to provide support in conducting subject census. It was pointed out by Judge Clark the need for an accurate count and how these figures impact the County in areas such as redistricting, applying for grants, population trends and growth (100 new people per month), infrastructure needs, and overall planning.
6.Executive Session: The Court went into executive session to discuss litigation concerning a personnel issue.
7. 1st Reading of Code Enforcement Board Ordinance: The Administrative Official explained the formation and duties of the subject Board. He also detailed the procedures to be used in citing and appealing nuisance violations. The process is being formalized because of increased problems with abandoned homes and properties and the effect they have on the property rights and values of others.
8. Comments from Department Heads:
Solid Waste reported that 41,240 lbs. of recyclables were collected during February and March. The loaner truck is available during the week for those who have large items to dispose of, call the solid waste coordinator at 624-4709 to schedule. Dumpsters for spring clean-up have been set out. There will be a tire amnesty and collection on June 18, 19, and 20 at the State Road Department building on U.S. 25. This will be a chance to get rid of your old tires without having to pay a fee. If someone has more than 1,200 tires the State will pick them up.
Emergency Operation Center reported that this was Telecommunicator Week and that in 2008 the center serviced over 5K inbound calls.
Administrative Official/Building Inspector gave his quarterly report, which is available on the County website. Two items that stood out are: 1) there are approximately 4,500 vacant lots in existing sub-divisions (a GPS study is being conducted to get a more accurate total) and 2) in 2008, 601 acres were divided into 42 lots, while in the first quarter of 2009, 51 acres have been divided into 12 lots. If this trend continues there will be less development going on in the County this year and lots will be smaller
10. Comments from Magistrates:
All of the Magistrates commented on how fortunate the County was to have one of the best Dead Animal Removal Programs in the State. There could be serious health and aesthetic problems, considering the large number of livestock there are in the County. .
11. There were no comments from the audience.
Adjourned at 11:10 AM
AGENCY: Madison County Fiscal Court
DATE: April 14, 2009
REPORTER: Howard Bowden
Convened 9:34 AM at Courthouse in Richmond. Magistrate Combs absent.
Minutes were approved.
Treasurer’s Report: The County is three quarters through the fiscal year and the budgeted expenditures are about 70 percent with about $7 ½ M remaining. Application for FEMA funds to cover expenses incurred from the ice storm has been submitted. FEMA covers 75 percent; State 12 percent; and County 13 percent. There is a question as to whether the State will have the funds to pay its share.
Order of Business
1. Bids-E911 Communications: A bid for the relocation of the E-911 Communications to the new building was approved at a cost of $51K. The move is scheduled for completion on July 4 of this year.
2. Proclamation- Alcohol Awareness: Jennifer Webb stated that one third of alcohol fatalities occur in April, May and June prompting kick-offs for Prom and Alcohol Awareness.
3. Proclamation- SaraCare Week: Eddie and Norma Kennedy received a copy of the proclamation and gave a briefing on the SaraCare program. Sara, the Kennedy’s daughter, passed away four years ago from childhood cancer. They realized the need for daily life support for families in similar situations and started a fund. The money they receive from the fund drive provides prescription plans, phone cards, meal plans, gas, motel, gift cards for these families. In addition, two $1,000 scholarships are awarded to seniors in two area high schools.
4. Fiscal Court Alcohol & Drug Prevention-Update: Barbara Bentley from ASAP and Dr. Tudor reported on how the $20K which ASAP received from the Fiscal Court was used for drug prevention posters, message boards, banners, pamphlets, and multi-media presentations in the schools.
5. Proclamation- 2010 Census: The County has formed a partnership with the Census Bureau to provide support in conducting subject census. It was pointed out by Judge Clark the need for an accurate count and how these figures impact the County in areas such as redistricting, applying for grants, population trends and growth (100 new people per month), infrastructure needs, and overall planning.
6.Executive Session: The Court went into executive session to discuss litigation concerning a personnel issue.
7. 1st Reading of Code Enforcement Board Ordinance: The Administrative Official explained the formation and duties of the subject Board. He also detailed the procedures to be used in citing and appealing nuisance violations. The process is being formalized because of increased problems with abandoned homes and properties and the effect they have on the property rights and values of others.
8. Comments from Department Heads:
Solid Waste reported that 41,240 lbs. of recyclables were collected during February and March. The loaner truck is available during the week for those who have large items to dispose of, call the solid waste coordinator at 624-4709 to schedule. Dumpsters for spring clean-up have been set out. There will be a tire amnesty and collection on June 18, 19, and 20 at the State Road Department building on U.S. 25. This will be a chance to get rid of your old tires without having to pay a fee. If someone has more than 1,200 tires the State will pick them up.
Emergency Operation Center reported that this was Telecommunicator Week and that in 2008 the center serviced over 5K inbound calls.
Administrative Official/Building Inspector gave his quarterly report, which is available on the County website. Two items that stood out are: 1) there are approximately 4,500 vacant lots in existing sub-divisions (a GPS study is being conducted to get a more accurate total) and 2) in 2008, 601 acres were divided into 42 lots, while in the first quarter of 2009, 51 acres have been divided into 12 lots. If this trend continues there will be less development going on in the County this year and lots will be smaller
10. Comments from Magistrates:
All of the Magistrates commented on how fortunate the County was to have one of the best Dead Animal Removal Programs in the State. There could be serious health and aesthetic problems, considering the large number of livestock there are in the County. .
11. There were no comments from the audience.
Adjourned at 11:10 AM
Monday, March 23, 2009
County reports on storm debris cleanup
OBSERVER CORPS REPORT
AGENCY: Madison County Fiscal Court
DATE: March 10, 2009
REPORTER: Howard Bowden
Convened 9:30 a.m at Courthouse in Richmond. All present
Treasurer’s Report: A new procedure has been initiated in which the county treasurer gives an oral as well as a written report to the Fiscal Court. Prior to this only the court members saw the report and could ask questions. Now the audience is made aware of the monthly fiscal state of the county and if desired can get a written copy from the treasurer This gives the citizens an opportunity to ask specific questions either at the meeting or afterward.
Order of Business
1. Energy and Empowerment - Megan Naseman, an AmeriCorps Vista volunteer working with Berea College, shared the powerful “Local Leaders in Action” power point presentation, which gave an overview of various energy projects happening in the county. She eloquently enlightened the Court as to the mission and activities of the Energy & Empowerment organizations. Gina Noe, Madison County Extension Agent, gave an overview of the upcoming Madison County Green Expo and invited all to attend the festivities.
2. Rural Secondary Roads - Each year the state allocates money to repair and/or resurface segments of the 143.8 miles of state rural secondary roads within the county. This year $933,000 will be used to resurface portions of KY state routes: 977; 1983; 374; and 595. The county road department will do the actual work and be reimbursed by the state.
3. Department Head Comments:
Road Department reported that crews have been through all the subdivisions twice, picking up debris from the ice storm. They are now operating on county roads and expect to be completed by the beginning of April. Wood chips are available at the drop off points, and they will load them for you.
Solid Waste reported that the first recycle runs on Monday and Tuesday yielded 6 tons of recyclables from 955 bins. The solid waste coordinator is still soliciting neighborhoods to take part in the program. There will be a tire amnesty on June 18, 19, and 20, but the site has not yet been confirmed. This will be a chance to get rid of your old tires without having to pay a fee
AGENCY: Madison County Fiscal Court
DATE: March 10, 2009
REPORTER: Howard Bowden
Convened 9:30 a.m at Courthouse in Richmond. All present
Treasurer’s Report: A new procedure has been initiated in which the county treasurer gives an oral as well as a written report to the Fiscal Court. Prior to this only the court members saw the report and could ask questions. Now the audience is made aware of the monthly fiscal state of the county and if desired can get a written copy from the treasurer This gives the citizens an opportunity to ask specific questions either at the meeting or afterward.
Order of Business
1. Energy and Empowerment - Megan Naseman, an AmeriCorps Vista volunteer working with Berea College, shared the powerful “Local Leaders in Action” power point presentation, which gave an overview of various energy projects happening in the county. She eloquently enlightened the Court as to the mission and activities of the Energy & Empowerment organizations. Gina Noe, Madison County Extension Agent, gave an overview of the upcoming Madison County Green Expo and invited all to attend the festivities.
2. Rural Secondary Roads - Each year the state allocates money to repair and/or resurface segments of the 143.8 miles of state rural secondary roads within the county. This year $933,000 will be used to resurface portions of KY state routes: 977; 1983; 374; and 595. The county road department will do the actual work and be reimbursed by the state.
3. Department Head Comments:
Road Department reported that crews have been through all the subdivisions twice, picking up debris from the ice storm. They are now operating on county roads and expect to be completed by the beginning of April. Wood chips are available at the drop off points, and they will load them for you.
Solid Waste reported that the first recycle runs on Monday and Tuesday yielded 6 tons of recyclables from 955 bins. The solid waste coordinator is still soliciting neighborhoods to take part in the program. There will be a tire amnesty on June 18, 19, and 20, but the site has not yet been confirmed. This will be a chance to get rid of your old tires without having to pay a fee
Wednesday, March 4, 2009
County contracts for recycling services; prepares for comprehensive plan review
OBSERVER CORPS REPORT
AGENCY: Madison County Fiscal Court
DATE: February 24, 2009
REPORTERS: Joan Peoples & Howard Bowden
Convened 9:35 a.m. at Courthouse in Richmond. All present.
An agreement with Bluegrass Regional Recycle Corp. was approved, although some magistrates voiced concerns over the cost. The county will pay $1,200 per month to BRRC for picking up recyclables at peoples’ homes. Judge Clark said that costs should go down when the economy improves and that it would be much more expensive if the county provided the service itself. He would like the county to eventually purchase and run its own MRF, an acronym for a materials recycling facility. Presently 1,000 containers have been distributed to 15 subdivisions.
Property Valuation Administrator (PVA) Billy Ackerman was granted permission to use, part time, the services of a county employee who develops digital maps of the county. The maps should help locate some properties that have not been assessed taxes for 15 or 20 years and will make the quadrennial re-evaluation of all properties more efficient. The PVA will pay $2,000 per month to the county for this service. The PVA office will be open to the public for at least three days per week.
Judge Clark, with the magistrates’ approval, appointed Robert McKinney, Allen Hatfield and Shannon Pennington to replace Gary Hart, Dr. William Witt and Wanda Pennington on the County Planning Commission, and George Dillon to replace Robert McKinney on the Board of Adjustments. Glenna Ashley and Don Morgan were appointed to the Battle of Richmond Visitor/History Board.
Planning and Development Director Duane Curry reminded the Court that the county’s Comprehensive Plan must be reconsidered and re-adopted in 2010. Public hearings will be scheduled. Magistrate Roger Barger requested that the building of a new fire station in the northern part of the county be considered at a future meeting.
Children’s Champion representative Phyllis Adams reported on recent activities and expressed appreciation for the county’s support during the 13 years since their founding.
All court members spoke highly of the way county workers were working to continue clearing debris after the recent storms. Dr. Tudor noted that there are 600 miles of county roads and urged the public to be patient. Magistrate Botner was pleased that they had decided to pay overtime wages to local workers rather than hiring outside contractors. The county has three “chippers.”
Magistrate Combs announce that a meeting of Berea, county and state officials is planned to reconsider the need for a traffic light where the new Berea Bypass crosses Menelaus Road.
The meeting was adjourned at about 10:15. The next Fiscal Court meeting will be March 10 in the Berea Municipal Building.
AGENCY: Madison County Fiscal Court
DATE: February 24, 2009
REPORTERS: Joan Peoples & Howard Bowden
Convened 9:35 a.m. at Courthouse in Richmond. All present.
An agreement with Bluegrass Regional Recycle Corp. was approved, although some magistrates voiced concerns over the cost. The county will pay $1,200 per month to BRRC for picking up recyclables at peoples’ homes. Judge Clark said that costs should go down when the economy improves and that it would be much more expensive if the county provided the service itself. He would like the county to eventually purchase and run its own MRF, an acronym for a materials recycling facility. Presently 1,000 containers have been distributed to 15 subdivisions.
Property Valuation Administrator (PVA) Billy Ackerman was granted permission to use, part time, the services of a county employee who develops digital maps of the county. The maps should help locate some properties that have not been assessed taxes for 15 or 20 years and will make the quadrennial re-evaluation of all properties more efficient. The PVA will pay $2,000 per month to the county for this service. The PVA office will be open to the public for at least three days per week.
Judge Clark, with the magistrates’ approval, appointed Robert McKinney, Allen Hatfield and Shannon Pennington to replace Gary Hart, Dr. William Witt and Wanda Pennington on the County Planning Commission, and George Dillon to replace Robert McKinney on the Board of Adjustments. Glenna Ashley and Don Morgan were appointed to the Battle of Richmond Visitor/History Board.
Planning and Development Director Duane Curry reminded the Court that the county’s Comprehensive Plan must be reconsidered and re-adopted in 2010. Public hearings will be scheduled. Magistrate Roger Barger requested that the building of a new fire station in the northern part of the county be considered at a future meeting.
Children’s Champion representative Phyllis Adams reported on recent activities and expressed appreciation for the county’s support during the 13 years since their founding.
All court members spoke highly of the way county workers were working to continue clearing debris after the recent storms. Dr. Tudor noted that there are 600 miles of county roads and urged the public to be patient. Magistrate Botner was pleased that they had decided to pay overtime wages to local workers rather than hiring outside contractors. The county has three “chippers.”
Magistrate Combs announce that a meeting of Berea, county and state officials is planned to reconsider the need for a traffic light where the new Berea Bypass crosses Menelaus Road.
The meeting was adjourned at about 10:15. The next Fiscal Court meeting will be March 10 in the Berea Municipal Building.
Sunday, January 4, 2009
Fiscal Court approves agricultural district for landowners; 4-day work week for some county workers
OBSERVER CORPS REPORT
AGENCY: Madison County Fiscal Court
DATE: December 23, 2008
REPORTER: Howard Bowden
Call to order at 9:30 a.m. by Judge Executive Kent Clark with Magistrate Larry Combs absent. (He arrived later).
Approval of Minutes: Minutes from last meeting were not available.
Treasurer’s Report: accepted without comment.
1. Resolution- Cemetery Grant Funding: The county has funding available for family cemetery preservation (cleaning, fencing, etc.). It is for matching grants up to $500.
2. Agriculture District: The court approved a petition from landowners Hughes, Jackson and Cooper to designate 405 contiguous acres as an agricultural district. The advantages of this act is to prevent future development and receive a tax break.
3. Battlefield Property: The court authorized the purchase of a lot in the vicinity of Mt. Zion Church for $33,000. This will protect the area around the church from future development and ensure the viewscape of the church from the battlefield.
4. 2009 Madison County Sheriff’s Budget: Approved $2 million.
5. 2009 Madison County Clerk’s Budget: Approved $17 million.
6. Turpin Branch Road: The owner of the property, through which a major portion of the road passes, is trying to resolve his right to deny access to other interested parties. The Fiscal Court has no authority over this road and suggested that if it can’t be settled by parties involved it should be referred to a mediator or brought before the Circuit Court. Interesting points brought up during discussion including these:
• Some former county roads haven’t been maintained for 50 years.
• County roads not worked in 15 years revert to property owner.
• County will not maintain abandoned roads.
7. Road Department Work Schedule: on Jan 1 2009 the department will begin a 10-hour per day, four-day work week. At the end of a three-month trial, the schedule will be evaluated to determine if there are any cost and/or maintenance savings.
Comments from Department Heads: Historical Properties Head Phil Seyfrit reported that a historical organization from Texas wanted to erect a monument in Battlefield Park commemorating units from Texas that fought in the Battle of Richmond during the Civil War.
Comments from Magistrates: Dr. Tudor- requested that public be patient on road repairs due to technical problems with cold patching at this time of year; Mr. Barger- reported on the completion of the Valley View Ferry maintenance; Mr. Botner reported on upcoming auction events at the Fairgrounds. Mr. Combs arrived late and was just glad to be here.
There were no comments from the audience.
NEXT MEETING: Jan. 13 in Berea
AGENCY: Madison County Fiscal Court
DATE: December 23, 2008
REPORTER: Howard Bowden
Call to order at 9:30 a.m. by Judge Executive Kent Clark with Magistrate Larry Combs absent. (He arrived later).
Approval of Minutes: Minutes from last meeting were not available.
Treasurer’s Report: accepted without comment.
1. Resolution- Cemetery Grant Funding: The county has funding available for family cemetery preservation (cleaning, fencing, etc.). It is for matching grants up to $500.
2. Agriculture District: The court approved a petition from landowners Hughes, Jackson and Cooper to designate 405 contiguous acres as an agricultural district. The advantages of this act is to prevent future development and receive a tax break.
3. Battlefield Property: The court authorized the purchase of a lot in the vicinity of Mt. Zion Church for $33,000. This will protect the area around the church from future development and ensure the viewscape of the church from the battlefield.
4. 2009 Madison County Sheriff’s Budget: Approved $2 million.
5. 2009 Madison County Clerk’s Budget: Approved $17 million.
6. Turpin Branch Road: The owner of the property, through which a major portion of the road passes, is trying to resolve his right to deny access to other interested parties. The Fiscal Court has no authority over this road and suggested that if it can’t be settled by parties involved it should be referred to a mediator or brought before the Circuit Court. Interesting points brought up during discussion including these:
• Some former county roads haven’t been maintained for 50 years.
• County roads not worked in 15 years revert to property owner.
• County will not maintain abandoned roads.
7. Road Department Work Schedule: on Jan 1 2009 the department will begin a 10-hour per day, four-day work week. At the end of a three-month trial, the schedule will be evaluated to determine if there are any cost and/or maintenance savings.
Comments from Department Heads: Historical Properties Head Phil Seyfrit reported that a historical organization from Texas wanted to erect a monument in Battlefield Park commemorating units from Texas that fought in the Battle of Richmond during the Civil War.
Comments from Magistrates: Dr. Tudor- requested that public be patient on road repairs due to technical problems with cold patching at this time of year; Mr. Barger- reported on the completion of the Valley View Ferry maintenance; Mr. Botner reported on upcoming auction events at the Fairgrounds. Mr. Combs arrived late and was just glad to be here.
There were no comments from the audience.
NEXT MEETING: Jan. 13 in Berea
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